Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act affords students the following certain rights with respect to their educational records. It is CCS’s policy, in accordance with FERPA, not to disclose information from the student’s education records to any party (including parents), whether the student is dependent or independent, without the express written consent of the student. Consent/Release forms are available in the Academic Advising and Registration Office.

  1. The right to inspect and review their education records within 45 days of the day the College receives a request for access. Students should submit to the registrar, dean, academic chair or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the College official to whom the request was submitted does not maintain the records, that official shall advise the student of the correct person to whom the request should be addressed.
  2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. The student should write the College official responsible for the record and clearly identify the part of the record he or she wants changed, and specify why it is inaccurate or misleading.
  3. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for the amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  4. The right to consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent the FERPA authorized disclosure without consent.  One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interest. A school official is a paid person employed by the College in an administrative, supervisory, academic, research or support staff position (including law enforcement/security unit and health staff); a person or company with whom the College has contracted (such as an attorney, auditor or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
  5. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, DC 20202-4605

Schools may also disclose, without consent, “directory” type information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. This information, however, will not be disclosed if the student requests in writing that it not be disclosed. A form for this purpose is provided on the next page and must be returned to the Academic Advising and Registration Office prior to end of the drop/add period. The form is valid for a student’s tenure at CCS unless the Academic Advising and Registration office is instructed by the student to remove the disclosure.

Policy Contact

Academic Advising and Registration
School 1st Floor, A103, Yamasaki Building. Work Phone: 313.664.7672 Work Fax: 313.664.7649 Website: Academic Advising and Registration – Blackboard Website: Academic Advising and Registration – CCS Website
Categories: Academic Advising & Registration

EFFECTIVE DATE
September 15, 2016

LAST UPDATED DATE
November 13, 2017

APPROVING OFFICE
Enrollment and Student Services